Personal information is information which directly or indirectly identifies a person. The Hearing Association (Auckland) Inc is committed to protecting the privacy of personal information which the organisation collects, holds and administers.
Introduction
Personal information is information which directly or indirectly identifies a person. The Hearing Association (Auckland) Inc is committed to protecting the privacy of personal information which the organisation collects, holds and administers.
Purpose
The purpose of this document is to provide a framework for the Hearing Association (Auckland) Inc in dealing with privacy considerations.
Authorisation
The Committee of the Hearing Association (Auckland) Inc is the sole authority for the compilation of the organisation’s privacy policy.
Policy
Hearing Association (Auckland) Inc recognises the essential right of individuals to have their information administered in ways which they would reasonably expect – protected on one hand, and made accessible to them on the other.
Privacy Act 1993
Hearing Association (Auckland) Inc is bound by the Privacy Act 1993, as well as other laws, which impose specific obligations when it comes to handling information.
Procedures
Hearing Association (Auckland) Inc will adhere to the procedures outlined below:
Collection
Only collect information that is necessary for the performance and primary function of Hearing Association (Auckland) Inc.
Openness
Notify stakeholders about why the information is collected and how it is administered.
Access
Notify stakeholders that this information is accessible to them.
Use
and Disclosure
Only use or disclose information for the primary purpose for which it
was collected or a directly related secondary purpose. For other uses
we will obtain consent from the affected person.
Accuracy
and Relevance
Reasonable steps will be taken to ensure the information collected is
accurate, complete, up-to-date, and relevant to the functions performed.
Storage and Security
a. Safeguard the
information collected and store it against misuse, loss, unauthorised
access and modification
b. Only destroy records in accordance with our Service Agreement
Availability
a. Ensure stakeholders
are aware of Hearing Association (Auckland) Inc Privacy Policy and its
purposes
b. Make this information freely available in relevant publications and
on the organisation’s website
Access and Correction
Ensure that individuals have a right to seek access to information held about them and to correct it if it is inaccurate, incomplete, misleading or not up-to-date
Anonymity
Give stakeholders the option of not identifying themselves when completing
evaluation forms or opinion surveys
Making information available to other service providers
a. Can only release
personal information about a person with that person’s expressed permission
b. For personal information to be released, the person concerned must
sign a release form
c. Can release information to third parties where it is requested by the
person concerned
Lawful and Fair Collection
a. Information will not be collected by unlawful, unfair means or intrude to an unreasonable extent upon the personal affairs of the individual concerned.
Responsibility
The organisation’s Committee is responsible for adopting this policy. The organisation’s Secretary/Manager and all staff members, contractors and volunteers are responsible for the implementation of this policy. The organisation’s Secretary/Manager is responsible for monitoring changes in Privacy legislation and for reviewing this policy as and when the need arises.